What's included in the finance package?

The documents listed below are included in the finance operations package for Mexico. We can help you customize all applicable documents to your company using the support hours included in one of the Mexico Company Setup Options. This package contains checklists, forms, manuals, policies, and procedures.

Remember. All of our packages are specific to Mexico in compliance with laws and cultural business customs. All documents are in English / Spanish.

We are not a law firm. Do not consider our information as legal advice. This information has been summarized based on our operational experience and legal inquiries. Information can become obsolete from one day to another due to changes in laws, regulations, or government procedures. Consult labor and tax attorneys for legal advice. (Note from Success in Mexico, S de RL)

#	TITLE	DEPARTMENT	BRIEF DESCRIPTION	VERSION
Chk 10	Financial disclosure Request Policy	Finance	Checklist to review request of financial info of the company	V.1.0
Chk 17	Marketing Payment Request	Finance	Checklist for requesting payment for Marketing	V.1.0
Chk 18	Invoicing Audit Review	Finance	Checklist to doublecheck the invoice	V.1.1
Chk 20	Fiscal Invoices from Vendors	Finance	Checklist to review requirements of fiscal invoices	V.1.5
Chk 23	Policies review and registration	Finance	Checklist to review accounting policies registration	V.1.1
Chk 24	Expense Reimbursement Review	Finance	Checklist to doublecheck expense reimbursement process	V.2.3
Chk 26	Scheduling and Invoicing Checklist	Finance	Checklist to review payment registration in payroll invoicing calendar	V.1.0
Chk 31	Invoicing	Finance	Invoicing process checklist	V.1.0
Chk 33	Review of Reports and Reconciliations	Finance	Checklist to review reports and reconciliations registrations	V.1.0
Chk 34	Prepaid Cards Configuration Checklist	Finance	Checklist to configure business prepaid card	V.1.0
Chk 38	Expense replenishment Checklist	Finance	Checklist to review expenses Reimbursement	V.2.1
Chk 4	Expense Reimbursement	Finance	checklist to verify that the expenses reimbursement procedure was correctly followed.	V.3.0
Chk 40	Review of New Clients Registry in Quaderno	Finance	New Clients Registry checklist	V.1.0
Form 1	Expense Reimbursement Report	Finance	Expense reimbursement form	V.3.3
Form 11	Responsibility letter for Assets and Monetary Properties	Finance	Responsibility letter of assets and monetary properties	V.1.1
Form 12	Responsibility letter for bank access device (Netkey)	Finance	Responsibility letter for using bank access device	V.1.1
Form 13	Responsibility letter for bank access token	Finance	Responsibility letter for using bank Token	V.1.0
Form 19	Financial disclosure Request Policy	Finance	Form to have a control of the financial information that discloses out of the company	V.2.2
Form 22	Paymen Authorization Form (Vendors)	Finance	Vendor payment request form	V.3.3
Form 23	Paymen Authorization Form (Telephone)	Finance	Authorization request for telephone payment	V.1.2
Form 24	Bank account registration Request	Finance	Account registration request	V.1.0
Form 25	Payment Authorization Form (Taxes)	Finance	Authorization request for tax payment	V.1.0
Form 27	Responsibility letter for Electronic Signatures and password (FIEL)	Finance	Form to request use of SAT password	V.1.0
Form 30	Payment pre-authorization Form	Finance	Pre-authorized payment form	V.1.1
Form 36	Diot submitting Request	Finance	Form for requesting Diot Submission	V.1.1
Form 38	Millage Reimbursement Report	Finance	Mileage reimbursement report	V.1.1
Form 39	Responsibility letter for State Pasword	Finance	Responsibility letter state tax password	V.1.0
Form 41	Payment Authorization Form (Payroll)	Finance	Form to request authorization for payroll payment	V.1.0
Form 42	Payment Authorization Form (Loan)	Finance	Form to request authorization of loan payment	V.1.0
Form 43	Paymen Authorization Form (Reimbursement)	Finance	Form to request authorization to make payroll payments	V.1.0
Form 45	Bank-to bank transfer Authorization Form	Finance	Form to request authorization to make transfer among internal bank accounts	V.1.0
Form 46	Tax compensation Authorization Form	Finance	Form to request internal approval to submit tax compensantion	V.1.1
Form 47	Payment Authorization Form (Fonacot)	Finance	Form to request authorization for Fonacot payments	V.1.1
Form 52	Responsibility letter for Bank Acess Device	Finance	Responsibility letter for bank acess device	V.1.0
Form 57	Audit Report	Finance	Monthly invoicing audit report	V.1.5
Form 58	Audit Report	Finance	Bi-weekly invoicing audit report	V.1.4
Form 59	Audit Report	Finance	Semi-monthly invoicing audit report	V.1.6
Form 60	Audit Report	Finance	Weekly invoicing audit report	V.1.2
Form 61	Bank Access authorization Form	Finance	Authorization form to use the bank access device	V.1.0
Form 7	Form for IMSS Permanent Authorization	Finance	Form for IMSS permanent authorization	V.2.1
Form 71	Bank Account Removal Request	Finance	Format to request a bank account removal from our system	V.1.0
Form 72	One time credit card payment authorization form	Finance	Form for requesting authorization for one time credit card payment	V.1.0
Form 73	Authorization for New Vendors	Finance	Form to authorize a new vendor	V.1.1
Form 81	Letter of CFDI Requirements for National Vendors	Finance	Requirements to request fiscal Invoices to Mexican vendors	V.1.0
Form 82	Letter of CFDI Requirements for Foreign Vendors	Finance	Requirements to request fiscal Invoices to foreign vendors	V.1.0
Form 83	Audit for Incomes from Abroad Form	Finance	Audit for Incomes from abroad form	V.1.0
M 1	Accounting Procedure Manual	Finance	Detailed procedure to register accounting transactions	V.3.0
M 10	User Manual for the prepaid card Users Portal	Finance	User manual of prepaid card for business expenses (Edenred)	V.1.1
M 2	Invoicing Procedure Manual	Finance	Detailed process step by step on the financing procedure	V.2.0
M 3	Tax Procedure Manual	Finance	Detailed procedure to calculate and pay Taxes	V.2.0
M 6	New Branch Opening Manual	Finance	Detailed procedure to open a new branch via Internet with the tax authority	V.1.0
M 8	Cash Flow management manual	Finance	Manual on how to manage and distribute company funds	V.1.1
Pol 22	Fixed Assets Policy	Finance	Determines the rules of the accounting procedure, when it comes to fixed assets	V.1.3
Pol 27	Bank Account Registration Policy	Finance	Process to authorize a new bank account registration	V.1.2
Pol 28	Payment Authorization Policy	Finance	Process to make payments to vendors	V.2.2
Pol 29	Taxes Payment via Bancanet Policy	Finance	Guide to pay taxes through Banamex banking	V.1.2
Pol 33	Payment pre-authorization policy	Finance	Policy to establish preauthorized payments	V.1.1
Pol 35	Office Puchases Policy	Finance	Steps to follow to purchase office and food supplies	V.1.3
Pol 37	Petty Cash Policy	Finance	Process to control and authorize petty cash expenses	V.1.2
Pol 38	Accounting Documents Filing Policy	Finance	Policy on how to file accounting documents	V.1.1
Pol 46	Non-deductible authorization Policy	Finance	How to manage and approve internal non-deductible expenses	V.1.2
Pol 49	Paymen Authorization Form (Marketing)	Finance	Policy for requesting payment for marketing	V.1.0
Pol 5	Bank Access Device Policy	Finance	Responsible use of the bank access device	V.1.1
Pol 51	Fiscal Invoice Review Policy	Finance	How to review invoices in complience with tax authority	V.1.1
Pol 52	External Gas Card Policy	Finance	Internal process to request and fund a gas card	V.1.0
Pol 65	Company prefunded card (Debit) Policy	Finance	Internal process to request and fund a prepaid card	V.1.0
Pol 66	Authorization Form (new Vendors)	Finance	Process and conditions to accept and enroll a new vendor	V.2.0
Pol 68	Financing policy	Finance	Internal process to finance payment for clients, caps, terms and concepts to be financed.	V.2.0
Pro 1	Expense Reimbursement	Finance	Procedure for the classification and review of expense reimbursements	V.3.0
Pro 14	Prepaid Cards Configuration	Finance	Process to configure business prepaid card	V.1.0
Pro 15	Internal Bank Card Opening	Finance	How to obtain a debit card with Banamex	V.1.1
Pro 21	Petty Cash Control	Finance	Process to control petty cash	V.1.0
Pro 22	Change or registration of vendor's card data	Finance	Process to activate, change or eliminate supplier's bank account	V.1.0
Pro 24	Sending Electronic Accounting	Finance	Process to submit electronic accouting to tax authority	V.1.0
Pro 26	IAVE device	Finance	Process to request and activate prepaid toll device	V.1.0
Pro 3	Scheduling and Invoicing	Finance	Process to register invoicing cycle	V.2.1
Pro 30	Bank Account Deactivation	Finance	Procedure to deactivate bank accounts	V.1.0
Pro 33	Payment through electronic transfer	Finance	Process to request a payment through banking transfer to finance area	V.1.0
Pro 42	Audit for income from abroad	Finance	Procedure to make sure that the payment of invoices issued by the company come from foreign accounts	V.1.0
Pro 5	Invoicing Process	Finance	Process to prepare the invoice	V.1.0
Pro 6	Invoice Audit	Finance	Process to doublecheck invoice prior to be sent to clients	V.1.1
Pro 7	Payment of USA2EUROPE comissions	Finance	Procedure for the payment of USA2EUROPE comissions	V.1.0
Pro 8	Tranfer via Monex to Guatemala	Finance	Process to wire fund abroad (from Mexico to Guatemala)	V.1.0
Pol 1	Expense Reimbursement Policy	Finance	This policy explains the process followed by the employees to get their expenses reimbursed	V.5.0
Pol 12	Company prefunded card (Gas) Policy	Finance	Internal process to request and fund a gas card	V.1.1
Pol 14	Expense replenishment Policy (Prepaid card)	Finance	Guidelines for employees to request expense reimbursement for the prepaid corporate card	V.3.0
Pol 9	Financial disclosure Request Policy	Finance	Policy governing the release of company information	V.2.3